ADVERTISING INSERTION ORDER
Status: DRAFT - for review
IO reference / version / date: [reference / version / date]
Source quote ID / exact version / date: [reference / version / date]
Original source: [authorized file or message reference]
Related amendments: [references / none]

Advertiser / brand / buyer contact: [details]
Publisher / named publisher contact: [details]
Agency, if any / authority evidence: [details / not applicable]
Market and language: [agreed scope]
Package total / currency / tax basis: [as quoted / unanswered]
Additional charges: [as quoted / unanswered]
Payment schedule and method: [agreed terms / unanswered]
Quote expiry and availability conditions: [as quoted / unanswered]

Repeat for EVERY website placement or newsletter issue:
Item ID / type: [website / newsletter]
Website page and position OR publication and sponsor position: [details]
Format and devices OR standard sponsorship / dedicated send: [details]
Website period OR newsletter issue / send date / both: [agreed scope]
Exact time and timezone: [only when agreed]
Destination URL: [agreed link]
Creative responsibilities and specifications: [details]
Materials deadline: [date / exact time and timezone / not agreed]
Restrictions / exclusivity: [agreed terms / unanswered]
Item price / currency / source: [only if explicitly quoted; otherwise blank]
Delivery evidence to be supplied / deadline: [agreed terms / unanswered]

Change, cancellation and missed-delivery conditions: [terms / unanswered]
Open conditions / owner / response due: [details / none]

Internal approval:
[status / authorized person / exact quote and IO version / date / evidence]
Publisher commitment:
[status / named contact / exact quote and IO version / date / original]
Buyer acceptance:
[status / authorized buyer / exact quote and IO version / date / evidence]

Keep each decision and commitment with the version it covers.
A changed date, issue, fee or scope needs a new version and review.
This record does not establish payment or acceptance of delivery.